Privacy Statement

This document was last updated on 05th December 2017


“the Company” means Auto Records Ltd, Unit 3B, Clane Business Park, Kilcock Road, Clane, Co. Kildare
“the Site”
means and

1. Acknowledgement and acceptance of terms

Auto Records Ltd is committed to protecting your privacy. This Privacy Statement explains our current privacy practices with regard to the information the Company collects when you or your computer interacts with the Site. By accessing the Site, you acknowledge and fully understand the Company’s Privacy Statement and freely consent to the information collection and use practices described in this Privacy Statement

2. Who are we?

We are Auto Records Ltd, trading as, providing Ireland’s first and No.1 car history check, Unit 3B, Clane Business Park, Kilcock Road, Clane, Co. Kildare, W91 NT99, Ireland.

3. Information We Collect and How We Use It

We obtain information about you when you use our website, for example, when you contact us about purchasing our services. The Company collects information from and about its users in three ways: personal information provided directly by the user, from our Web Server logs and with Cookies.

a. Personal Information Users

The personal information we collect might include your name, address, email address, telephone number or facsimile number. If you are purchasing a service, we will request financial information. Any financial information we collect is used only to bill you for the services you purchased.If you purchase by credit card, this information may be forwarded to your credit card provider. For other types of registrations, we will ask for the relevant information.The information that you supply will be held on a relevant filing system which may be a computer database, or any other database/system.

How We Use your Information

We may use your personal information to: process a request by you to purchase a service; carry out our obligations arising from any contracts entered into by you and us; provide assistance and information to you for example to provide customer service or online technical support and troubleshooting in instances where critical information provided to you has changed; contact you to double-check information you have entered on the Site including mileage information; dealing with entries into a competition; seek your views or comments on the services we provide; notify you of changes to our services; send you communications which you have requested and which may be of interest to you; we also require personal information to assist with requests made to us from time to time by: (i) law enforcement authorities (e.g. An Garda Siochana) who may require the information to assist them with matters of law enforcement (e.g. locating a stolen motor vehicle) where the processing is necessary for the performance of a task carried out in the public interest; or (ii) from the vehicle owner who is looking to locate the vehicle and where the processing is necessary for the purposes of the legitimate interests pursued by the Company or by a third party.

Your personal information may be processed, recorded and retained by us in electronic form. You agree, pursuant to the Electronic Commerce Act 2000, that Auto Records Ltd may communicate with you electronically in relation to the services you have purchased, and that it may rely on such electronic communications,  in any dealing with you.

Who has access to your Information?

We will not disclose personally identifiable information we collect from you to third parties without your permission except to the extent necessary including:

  • To fulfill your service requests for services.
  • To protect ourselves from liability,
  • To respond to legal process or comply with law, or
  • In connection with a merger, acquisition, or liquidation of the Company.

b. Web Server Logs

When you visit the Site, the Company may track information to administer the site and analyze its usage. Examples of information we may track include:

  • Your Internet protocol address.
  • The kind of browser or computer you use.
  • Number of links you click within the Site.
  • The location from which you accessed the Site.
  • Date and time of your visit.
  • Name of your Internet service provider.
  • Web page you linked to the Site from.
  • Pages you viewed on the Site.

c. Use of Cookies

The Company uses cookies to personalize or enhance your user experience.A cookie is a small text file that is placed on your hard disk by a Web page server.Cookies cannot be used to run programs or deliver viruses to your computer.Cookies are uniquely assigned to you, and can only be read by a Web Server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time.For example, if you personalize a web page, or navigate within a site, a cookie helps the site to recall your specific information on subsequent visits.Hence, this simplifies the process of delivering relevant content and eases site navigation by providing and saving your preferences and login information as well as providing personalized functionality.

The Company reserves the right to share aggregated site statistics with partner companies, but does not allow other companies to place cookies on our website unless there is a temporary, overriding customer value (such as merging into the Site another site that relies on third-party cookies).

You have the ability to accept or decline cookies.Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies. If you reject cookies by changing your browser settings then be aware that this may disable some of the functionality on the Site.

The Site uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies. For more information on how Google uses your data and how you can opt-out of Google Analytics please visit the following page from Google.


4. Right of Access

In accordance with the Data Protection Acts 1988 and 2003 (“DPA”) and the General Data Protection Regulation (“GDPR”) you have the right, subject to certain exemptions, to receive a copy of all “personal data” and to have any inaccuracies in your personal data corrected. Personal data primarily relates to the following categories of information: your name, your address, your email, and your telephone number. If you would like a copy of the personal data to which you are entitled which is held by us, a written request is required (See Making a Request below). You may be required to provide us with sufficient information in order that we can verify your identity and locate your data. If you inform us of any inaccuracy in your personal data, we will promptly correct the inaccuracy upon verification.

(i) Making a Request

Under the Data Protection Acts and/or the General Data Protection Regulation [from 25th May 2018], you may receive a copy of your personal data held by Auto Records Ltd on request.

In order to respond to your request we require you to:

1. Request the Access Request Form from our Customer Services Department by emailing or writing a letter to Auto Records Ltd, Unit 3B, Clane Business Park, Kilcock Road, Clane, Co. Kildare;

2. Complete, sign and date the Access Request Form. Please be as specific as possible about the information you wish to access;

3. Post or email the Access Request Form to: The Customer Services Department, Auto Records Ltd, Unit 3B, Clane Business Park, Kilcock Road, Clane, Co. Kildare or email

Please note the following important requirement:

We reserve the right not to process an access request where a request is manifestly unfounded or excessive.

(ii) Responding to your Access Request

Once we have received your fully completed Access Request Form we shall respond to you as fast as possible and always within the statutory period of one month.

If you are not satisfied with the outcome of your access request you are entitled to make a complaint to the Data Protection Commissioner who may investigate the matter for you. The Data Protection Commissioner’s website contains useful information on access requests and other data protection issues at; email:; telephone: +353 (0)57 8684800; Lo Call: 1890 252 231.

This Access Request Procedure is supplemented (and may be amended) by specific policies and procedures of Auto Records Ltd.

5. Use of Web Beacons or GIF files

The Site may contain electronic images known as Web beacons – sometimes also called single-pixel gifs – that allow the Company to count users who have visited those pages and to deliver co-branded services.The Company may include Web beacons in promotional e-mail messages or newsletters in order to determine whether messages have been opened and acted upon.

Some of these Web beacons may be placed by third party service providers to help determine the effectiveness of our advertising campaigns or email communications.These Web beacons may be used by these service providers to place a persistent cookie on your computer.This allows the service provider to recognize your computer each time you visit certain pages or emails and compile anonymous information in relation to those page views, which in turn enables us and our service providers to learn which advertisements and emails bring you to our website and how you use the site.The Company prohibits Web beacons from being used to collect or access your personal information.

6. Accessing Web Account Information

We will provide you with the means to ensure that personally identifiable information in your web account file is correct and current.You may review this information by contacting us by sending an email to our support attendant

7. Participating Merchant Policies

Related services and offerings with links from this website, including third party sites, have their own privacy statements that can be viewed by clicking on the corresponding links within each respective website. Online merchants and others who participate in the Company’s services are encouraged to participate in industry privacy initiatives and to take a responsible attitude towards consumer privacy.However, since we do not have direct control over the policies or practices of participating merchants and other third parties, we are not responsible for the privacy practices or contents of those sites.We recommend and encourage that you always review the privacy policies of merchants and other third parties before you provide any personal information or complete any transaction with such parties.

8. Changes to this Statement

The Company has the discretion to occasionally update this Privacy Statement.When we do, we will also revise the “updated” date at the top of this Privacy page.We encourage you to periodically review this Privacy Statement to stay informed about how we are helping to protect the personal information we collect.Your continued use of the service constitutes your agreement to this privacy statement and any updates.

9. Contacting Us

If you have questions regarding our Privacy Statement, its implementation, failure to adhere to this Privacy Statement and/or our general practices, please contact us. or send your comments to:
Auto Records Ltd
Attention:Privacy Statement Personal
Unit 3B Clane Business Park
Kilcock Road
Co. Kildare
The Company will use commercially reasonable efforts to promptly respond and resolve any problem or question.